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pbDigital, a division of PBSAA Division of PBSA

Digital Signature Integration

Utilise the pbDigital CoSign PKI (Private/Public Key Infratructure) cloud, which is hosted in South Africa, to integrate digital signatures with your document-centric applications, like SharePoint, K2, Nintex, Documentum etc.

These custom "connectors" are installed server-side, deploying digital signatures to your entire application user-base in a short time-frame.

digital Signature Integration with your ECM, Document Management - South Africa

ECM, DMS

Integrating Digital Signatures into Document Management Solutions.


Organisations around the world have implemented Electronic Content Management (ECM) solutions, Document Management (DM) systems, and their associated workflow applications. Their goal is to create paperless business processes that can streamline their operations, improve productivity, centralise and control their information, and ease access across locations.

  • ECM, DMS Application Integration Overview

    Despite their widespread use, most DM/ECM systems still require users to reintroduce paper into the process for the final step in many business processes: a wet signature. Having to print and then appropriately route documents, just in order to gather signatures, creates an expensive and time-consuming process that has to be repeated for each and every document. Digital signature solutions enable organisations to complete the digital transformation of their business processes—no more printing, signing or scanning, no more paper that has to be manually processed and archived. This process, which can be seamlessly integrated into existing systems, helps reduce paper-related costs and cuts down on time wasted gathering signatures.

    CoSign Connectors eliminate the expensive and timely installation processes other solutions require. Straight out-of-the-box, they enable organisations to tightly integrate digital signatures with the most popular document/content management and workflow systems, including SharePoint, OpenText, Oracle, Alfresco and more.

    CoSign can also be integrated with any document-related system in side-by-side mode, or through a custom integration. Each of these options provides fully functional digital signatures that enable users to approve, agree, accept, and audit legally-enforceable documents and records, as well as a variety of advanced features.

    View the list of existing CoSign Connectors or contact us to learn more about how you can integrate digital signatures into your Document Management and Electronic Content Management systems.

    CoSign Signature APIs:

    Our APIs enable developers to enhance their applications with digital signatures without requiring previous experience using public-key cryptography. CoSign Signature APIs offer simpler and more dedicated APIs than Microsoft CAPI or similar solutions. CoSign Signature APIs also support the ability to add a graphical image of a hand-written signature or a scanned image from a seal or logo into the application.

    CoSign Signature APIs include user management functions, enabling your application to automatically add, remove and modify signer information. Your software can access the CoSign Signature APIs locally or remotely:

    CoSign Signature Local – A DLL and COM object enable local calls on Windows desktop and server systems.

    CoSign Signature and CoSign Signature SOAP network APIs – access CoSign Central or CoSign Cloud services from any from any system or language, including Unix, MacOS, Java and PHP.

    Standard Application Programming Interfaces:

    CoSign supports multiple cryptographic APIs for signing documents and data sets including Microsoft CAPI, CAPI NG, Java JCA/JCE and RSA PKCS #11. These APIs provide low level interfaces, requiring additional software development. They do not include management functions or support for graphical signatures.

SharePoint Digital Signature Integration - South Africa

SharePoint

For SharePoint on-premise servers, K2 and Nintex.


The CoSign Connector for SharePoint Server is the only integrated digital signature solution for SharePoint on-premises servers.

  • SharePoint Integration Overview

    CoSign is the only digital signature solution that is seamlessly integrated with both SharePoint on-premises and Office 365 / SharePoint Online. Adding digital signatures to SharePoint keeps approval-based workflows electronic from start to finish, streamlining processes while saving time and money. The CoSign Connectors for SharePoint Server and Office 365 are add-on products purchased in addition to CoSign licenses.

    The CoSign SharePoint on-premises integration features include:

    Easily sign, verify, approve, accept and audit documents, list items and records that are centrally located on the SharePoint server via a web browser, without installing any software on the client machine.

    Add digital signatures to all major document types including Word, PDF, Excel, and InfoPath.

    Digitally sign SharePoint documents via desktop, laptop, web browser and mobile devices.

    Comply with regulations worldwide, meeting the needs of organisations in even the most tightly-regulated industries.

    The user interface is currently available in English and Greek. Additional languages are in production. Please contact CoSign Sales for more information.

    Add signature fields to PDF documents.

    SharePoint Designer can be used to add digital signatures to workflows.

    Works with third-party SharePoint workflow solutions such as K2 and Nintex workflow.

    Even without a connector, CoSign provides users with a rich set of digital signature features for Word, Excel and PDF documents managed by SharePoint on-premises or online. Users can sign any document type with CoSign prior to checking it into SharePoint, and can also sign PDF documents and save them back to SharePoint servers in one step. See the configurations page for more information.

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    SharePoint

Alfresco Digital Signature integration

Alfresco

Integrate digital signatures with the Alfresco Enterprise Content Management system.

Alfresco customers can maximise the benefits of their investments in automation by integrating digital signature capabilities directly into their business processes and workflows. The CoSign digital signature solution is ideal for those organisations that require security, trust, integrity and control across their business and IT environments.

  • Alfresco Integration Overview

    The CoSign Connector for Alfresco enables PDF documents to be digitally signed and verified from the Alfresco user interface. CoSign Central or CoSign Cloud may be used as the signing service.

    Alfresco workflows can include signing tasks.

    Signature Profiles:

    The Alfresco Connector for CoSign supports Signature Profiles. Profiles control the ability to sign files, set signing options, including accept and reject reasons and ad hoc signing for specific Alfresco libraries, mime types, content types, and users.

    Open and Standard:

    CoSign adapts to your existing processes, workflows and user management needs, so that you don’t have to change anything about the way you work while keeping all documents fully secure and solely within your IT domain.

    CoSign meets even the strictest global technical standards, governmental legislation and industry regulations, while supplying proof of signer identity, signer intent and document integrity.

    CoSign creates legally compliant digital records that guarantee transparency, auditability and accountability based on easy validation by anyone using widely available solutions such as Microsoft Office or most PDF readers.

    CoSign provides a rapid ROI by significantly reducing your costs and improving efficiency. It provides a low TCO with a quick installation process, minimal operational impact, negligible ongoing maintenance and easy scalability.

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    Alfresco Connector

Digital signature connector for Office 365 South Africa

Office 365

Apply digital signatures online in your Office365 application


The CoSign Connector for Office 365 enables PDF, Word, and Excel documents to be digitally signed online

  • Office 365 Integration Overview

    Adding digital signatures to SharePoint Online keeps your signed documents electronic from start to finish, streamlining processes while saving time and money. The connector is an add-on product purchased in addition to CoSign Central. It is included in the CoSign Cloud Premium Package.

    Preview and sign PDF, Word, and Excel documents from the SharePoint Online user interface

    Documents can be created in Word and Excel using Office 365 and then digitally signed online

    Documents can be signed using the pbdigital PKI-based CoSign Cloud service or your organisation’s CoSign Central appliance

    Hybrid SharePoint environments are fully supported to sign from Office 365 / SharePoint Online and from your SharePoint On-premises servers

Digital Signature connector for Documentum - South Africa

Documentum

Seamless integration of digital signatures with EMC Documentum

The CoSign Connector for Documentum enables PDF, Word, and Excel documents to be digitally signed and verified from the Documentum D2 and Webtop user interfaces.

  • Documentum Integration Overview

    CoSign Central or CoSign Cloud may be used as the signing service. Documentum workflows can include signing tasks. CoSign helps Documentum customers maximise the benefits of their investments in automation by integrating digital signature capabilities directly into their ECM system and its workflows. The CoSign digital signature solution is ideal for those organisations that require security, trust, integrity and control across their business and IT environments.

    Open and Standard Signatures:

    CoSign adapts to your existing processes, workflows and user management needs, so you don’t have to change the way you work while keeping all signed documents fully secure and solely within your IT domain.

    CoSign meets even the strictest global technical standards, governmental legislation and industry regulations, while supplying proof of signer identity, signer intent and document integrity.

    CoSign creates legally compliant digital records that guarantee transparency, auditability and accountability based on easy signature validation by anyone using Word, Excel and PDF readers.

    CoSign provides a rapid ROI by significantly reducing your costs and improving efficiency. It provides a low TCO with a quick installation process, minimal operational impact, negligible ongoing maintenance and easy scalability.

    Additional Information:

    Word and Excel documents can be signed in their native formats or automatically converted to PDF format. Signer authentication information can be automatically sent from Documentum to CoSign. Signed documents can be automatically stored in Documentum as new versions of the original documents or as replacements for the originals.

    The connector adds and maintains new meta-data to documents about each document’s signing status:

    The name of the latest signer

    The date and time of the last signature

    The number of signatures

    The overall signature completion status: have all of the document’s preset signature fields been signed?

    The validity of the signed document and its signatures

    In addition, the name, date/time, status, signing reason, certificate status, and signature field name for each signer is tracked

    The connector seamlessly integrates into the Documentum D2 Configuration application as a plugin. Signature Profiles are managed and created using the configuration application. Signature Profiles define the behavior and appearance of digital signatures. Integration with the Documentum D2 Configuration Matrix enables flexible rules for which documents can be signed, which signature fields can be signed, how they should be signed and who should sign them.

    Document signing and verification from the Documentum xCP user interface is in development and is planned for release in 2016.













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